Quick RFQ
Guided Quick RFQ for catalog items, spare parts, PPE, and repeat buys — professional structure with price-led comparison on known specs.
Confidence in procurement decisions · Saudi Arabia & GCC
EvalQ
Evaluate supplier quotations in minutes — not days.
EvalQ combines guided RFX, on-device ML matching, Spec Fit compliance, and TCO-aware scoring so committees award with a clear audit trail. Arabic and English. Local-first on Windows.
Local-first on Windows · Tender-committee ready · Built by ProcurementXperts
Screenshots use illustrative demo data. Package names, suppliers, offers, prices, scores, and savings shown do not represent real offers, real suppliers, or actual commercial outcomes.
Faster cycles
Structured evaluation vs spreadsheet chaos
Fairer awards
Like-for-like commercial & technical scoring
Defensible packs
Committee-ready reports with clear rationale
Bid evaluation still fails where governance matters most — inboxes and spreadsheets.
Quotations arrive as Excel, PDF, and email. Comparison is manual. TCO is missing. Justification is fragile. Committees wait.
Messy intake
Offers scatter across folders, chats, and versions — before evaluation even starts.
Unfair comparison
Line items do not match. Price-only bias creeps in. Alternate offers break the matrix.
Weak audit trail
Award rationale is hard to defend when the “system of record” is a spreadsheet.
No real TCO
Landed price wins the day while whole-life cost, risk, and service are ignored.
One AI Procurement Decision Platform — from guided RFX and email automation to award recommendation
Build RFX · Email · ML match · Spec Fit / TDS · Evaluate · Recommend — bilingual, local-first.
We sell confidence in procurement decisions — not features for their own sake.
What procurement directors expect to see
If these capabilities are not obvious, leaders assume the platform cannot support them — even when it can. EvalQ is built for the award desk.
- Technical evaluation
- Commercial evaluation
- Total Cost of Ownership (TCO)
- Whole-life costing
- Supplier scoring
- Weighted evaluation
- Tender committee ready
- Complete audit trail
- Award recommendation
Capabilities buyers often miss — and EvalQ includes
Evaluation alone is not enough. EvalQ covers Express and guided RFX, email automation, Spec Fit / TDS-MSDS analysis, and on-device ML matching with human confirmation.
Express & guided RFX
Build structured RFQ, RFP, and Formal Tender packages via Express upload or the Wizard — guided fields, scope, and evaluation criteria before the package leaves your desk.
Email automation
Send professional RFX invitations and intake quotation replies via email automation (including Outlook / Microsoft Graph where enabled) — so offers land in the evaluation workspace instead of scattered inboxes.
Spec Fit · TDS & MSDS
Compare required advanced specs with what each supplier offered (description + TDS). Spec Fit surfaces shortfalls for clarification — decision support, not a silent change to award scores.
AI & ML on the award desk
AI and ML propose and accelerate. Committees keep control of money and risk. Spec Fit and commercial engines remain the judge.
Local semantic matching
On-device sentence embeddings help match supplier lines when descriptions differ — without sending your tender lines to the cloud for Standard matching.
Hybrid pipeline
Material codes and fuzzy text first, then semantic similarity. Buyers review every suggested match group before comparison.
Human in the loop
Approve, reject, or adjust matches in the Match UI. Technology does not replace buyer expertise — it gives better tools for the decision.
We do not claim that ML chooses the winner or fully automates awards. Planned ML Assist features are not marketed as available until shipped.
Business outcomes for the award desk
EvalQ is built so procurement teams can decide faster, fairer, and with documentation committees can defend.
Reduce evaluation cycle time
Move from scattered files to a structured decision workspace — so packages move, not email threads.
Standardize scoring
Apply consistent commercial and technical criteria across categories and committees.
AI-assisted item matching
Normalize supplier lines for like-for-like comparison — with humans confirming the match.
TCO & whole-life costing
Look past unit price to landed cost, risk, and life-cycle drivers that change the award.
Award recommendations
Produce clear recommendations tender committees can review, challenge, and approve.
Audit trail & transparency
Keep scores, rationale, and exports together — so governance is not rebuilt after the fact.
One decision path — from guided RFX to award recommendation
EvalQ is the decision layer for the award desk — guided RFX creation, email automation, structured intake, comparison, scoring, and recommendation — not a replacement for your ERP.
1
Create guided RFX
Express upload or Wizard — RFQ, RFP, or Formal Tender
2
Email automation
Send to suppliers & intake replies
3
Intake & ML matching
Hybrid + on-device semantic ML — human confirmed
4
Technical & commercial score
Spec Fit / TDS-MSDS + commercial + TCO
5
Recommend award
Clear rationale for committees (BAFO when needed)
6
Export & audit
Decision packs ready to defend
Inside the EvalQ workspace
Dashboard, intelligence, guided RFX, intake, matching, scoring, and decision exports — Arabic and English.
Screenshots use illustrative demo data. Package names, suppliers, offers, prices, scores, and savings shown do not represent real offers, real suppliers, or actual commercial outcomes.
Excel vs EvalQ
Spreadsheets are flexible, but they are not an award governance system.
| Excel vs EvalQ | Excel + Email | EvalQ |
|---|---|---|
| Intake | Version chaos across folders and chats | Structured quotation intake in one workspace |
| Matching | Manual line matching overnight | Hybrid + on-device ML matching, human confirmed |
| Evaluation | Price-only bias; weak TCO | Commercial + technical + TCO / whole-life |
| Governance | Fragile justification in email threads | Award recommendation + audit trail |
| Language | English-only friction for KSA desks | Arabic + English in the same cycle |
Guided RFX modes. One professional workstation.
Build professional RFQ, RFP, or Formal Tender packages with guided structure — not a blank document or a one-size template that forces the wrong process.
Standard RFP
Guided Standard RFP with scope, deliverables, weighted technical + commercial scoring, and supplier annexes — ready to send.
Formal Tender
Guided Formal Tender with governance, compliance matrix, and committee-ready evaluation for CAPEX and public-style rigor.
Built for procurement teams that award under pressure
Saudi Arabia and GCC organizations across government, EPC, energy, manufacturing, and more.
Government
EPC & Construction
Oil & Gas
Manufacturing
Healthcare
Utilities
Universities
Large private companies
Why procurement teams choose EvalQ
Built by ProcurementXperts (Khubara Procurement Consultancy) — practitioner-led, CIPS-grounded, focused on Saudi and GCC award governance.
Runs on Windows
Desktop workstation with bundled API. Daily work stays offline after license activation.
Human confirms awards
AI accelerates matching and analysis. Committees stay in control of money and risk.
Arabic & English
Full product UI in English and Arabic (RTL) for GCC and government teams.
Estimate time returned to your award desk
A simple model for planning conversations — not a guarantee. Adjust to your desk.
48
Hours returned / month
12,000
Indicative value / month (SAR)
Use this to brief your Procurement Director or CFO before a pilot.
Discuss a pilotEditions that match how your desk works
Start with a pilot on one category, then expand to department or enterprise packaging.
Frequently asked questions
Clear answers for procurement directors, tender committees, and IT evaluating EvalQ.
What is EvalQ?
EvalQ is an AI Procurement Decision Platform. It helps procurement teams import supplier quotations, match line items with hybrid rules and on-device ML (human confirmed), run Spec Fit and commercial evaluation with TCO, and generate award recommendations with an audit trail — on Windows, local-first, in Arabic and English.
Is EvalQ available in Saudi Arabia?
Yes. EvalQ is built for procurement and award desks in Saudi Arabia and the wider GCC. It supports Arabic (RTL) and English in the same evaluation cycle, which fits bilingual teams across the Kingdom.
Does EvalQ replace ERP or e-procurement systems?
No. ERP manages the enterprise’s transactions. EvalQ helps the procurement team decide the award — a specialized decision layer for competitions, intake, matching, comparison, evaluation, and award documentation.
Does EvalQ use machine learning?
Yes for local semantic line matching: on-device embeddings help when descriptions differ, after codes and fuzzy text. Buyers confirm matches. Spec Fit and commercial engines remain the judge — ML does not silently pick the winner.
Is bid data or matching sent to the cloud for ML?
Standard semantic matching runs locally once the embedding model is available. EvalQ is local-first with a local database. Optional cloud AI features stay off until an administrator opts in.
Is bid data stored in the cloud?
EvalQ is designed local-first on Windows with a local database so sensitive bid data can stay under your organization’s control. It is not a multi-tenant cloud procurement suite by default.
Who should use EvalQ?
Procurement specialists, bid analysts, evaluation committees, and category managers who need faster, fairer, audit-ready award decisions — especially teams working in Saudi Arabia with Arabic and English documents.
How do I get a demo of EvalQ in KSA?
Contact ProcurementXperts (Khubara Procurement Consultancy) at info@procurementxperts.com or +966 55 039 2388, or use the Contact page to request a demo or trial license.