Quick RFQ
Guided Quick RFQ for catalog items, spare parts, PPE, and repeat buys — professional structure with price-led comparison on known specs.
Faster award decisions — with guided RFX, email automation, and TDS/MSDS compliance.
Built for procurement directors and tender committees: technical and commercial evaluation, TCO and whole-life costing, supplier scoring, weighted criteria, audit-ready award recommendations — without replacing your ERP.
We sell confidence in procurement decisions — not features for their own sake.
Inside the EvalQ workspace
Dashboard, intelligence, guided RFX, intake, matching, scoring, and decision exports — Arabic and English.
Screenshots use illustrative demo data. Package names, suppliers, offers, prices, scores, and savings shown do not represent real offers, real suppliers, or actual commercial outcomes.
What procurement directors expect to see
If these capabilities are not obvious, leaders assume the platform cannot support them — even when it can. EvalQ is built for the award desk.
- Technical evaluation
- Commercial evaluation
- Total Cost of Ownership (TCO)
- Whole-life costing
- Supplier scoring
- Weighted evaluation
- Tender committee ready
- Complete audit trail
- Award recommendation
Capabilities buyers often miss — and EvalQ includes
Evaluation alone is not enough. EvalQ covers Express and guided RFX, email automation, Spec Fit / TDS-MSDS analysis, and on-device ML matching with human confirmation.
Express & guided RFX
Build structured RFQ, RFP, and Formal Tender packages via Express upload or the Wizard — guided fields, scope, and evaluation criteria before the package leaves your desk.
Email automation
Send professional RFX invitations and intake quotation replies via email automation (including Outlook / Microsoft Graph where enabled) — so offers land in the evaluation workspace instead of scattered inboxes.
Spec Fit · TDS & MSDS
Compare required advanced specs with what each supplier offered (description + TDS). Spec Fit surfaces shortfalls for clarification — decision support, not a silent change to award scores.
AI & ML on the award desk
AI and ML propose and accelerate. Committees keep control of money and risk. Spec Fit and commercial engines remain the judge.
Local semantic matching
On-device sentence embeddings help match supplier lines when descriptions differ — without sending your tender lines to the cloud for Standard matching.
Hybrid pipeline
Material codes and fuzzy text first, then semantic similarity. Buyers review every suggested match group before comparison.
Human in the loop
Approve, reject, or adjust matches in the Match UI. Technology does not replace buyer expertise — it gives better tools for the decision.
Wizard & Copilot drafts
Draft packages, line items, and summaries from briefs or uploads. The buyer confirms the procurement path before issue.
We do not claim that ML chooses the winner or fully automates awards. Planned ML Assist features are not marketed as available until shipped.
Business outcomes for the award desk
EvalQ is built so procurement teams can decide faster, fairer, and with documentation committees can defend.
Reduce evaluation cycle time
Move from scattered files to a structured decision workspace — so packages move, not email threads.
Standardize scoring
Apply consistent commercial and technical criteria across categories and committees.
AI-assisted item matching
Normalize supplier lines for like-for-like comparison — with humans confirming the match.
TCO & whole-life costing
Look past unit price to landed cost, risk, and life-cycle drivers that change the award.
Award recommendations
Produce clear recommendations tender committees can review, challenge, and approve.
Audit trail & transparency
Keep scores, rationale, and exports together — so governance is not rebuilt after the fact.
Guided RFX modes. One professional workstation.
Build professional RFQ, RFP, or Formal Tender packages with guided structure — not a blank document or a one-size template that forces the wrong process.
Standard RFP
Guided Standard RFP with scope, deliverables, weighted technical + commercial scoring, and supplier annexes — ready to send.
Formal Tender
Guided Formal Tender with governance, compliance matrix, and committee-ready evaluation for CAPEX and public-style rigor.
Decision guide: Commodity → RFQ · Services → RFP · Formal governance → Tender
EvalQ does not replace your ERP; it adds a specialized layer for managing the competition, receiving offers, matching them, comparing them, evaluating them, and preparing the award decision.